Privacy Notice

Introduction

We are the Morris Register – A car club with the objects to:

  • promote interest and enthusiasm in all Morris vehicles of a type designed before 1940
  • put members in touch with each other
  • pool experience of maintenance, modification, rebuilding and tuning
  • keep spares in circulation at reasonable cost
  • assist members in selling, buying and exchanging cars and spares
  • hold occasional rallies and meetings

The club is indivisible from The Pre 1940 Morris Register Limited, a not for profit company limited by guarantee, wholly owned all Morris Register members, all of whom are its guarantors.  On behalf of Morris Register members The Pre 1940 Morris Register Limited also has a controlling interest in MoClub Ltd and Morris Register Limited.

Privacy

The Pre 1940 Morris Register Limited (the Morris Register, us, we, our club) respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and/or to fulfil delivery of items (club shop and spares service) you purchase from us.

The Pre 1940 Morris Register Limited is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is 70 Alderton Way, Trowbridge, Wiltshire BA14 0UH. Our club contact for privacy and data is the Club Secretary, and the contact details are: by e-mail  datacontroller@morrisregister.co.uk or by post to the address above.

Collecting your information

We collect your information when you fill in membership application or renewal forms, event entry forms, contact us forms or purchase items from our on-line club shop or spares service. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date/year of birth, membership number), and other information (vehicle details).

When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. If you are under 18 years old, we will also ask for information from your parent or guardian.

Using your information

We use your information when you first apply to become a member of the Morris Register and then to administer and renew your club membership, and provide you with member benefits. We also use your information when you enter club events. For our national rally, and where you have given consent, we will publish some of your information in the programme, which will be in the public domain. You information is used in these ways to fulfil our contract with you. We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is used for a legitimate interest. In these circumstances, you should let the contact and next of kin know that you have given this information to us.

We might use your information to send you messages by email, to fulfil the objects of the club and our legal contract with you. We will not sell your information to another organisation.

To support your lifetime relationship with motor sport and the Morris Register we may keep your information indefinitely, unless you ask us to delete it. Notwithstanding this, The Pre 1940 Morris Register Limited as a private company limited by guarantee is obliged by Companies Act 2006 to retain a register of members for a minimum of 10 years after membership has ceased.

Sharing your information

We may share you information with the Motor Sports Association as required by its General Regulations for governing motor sport, with other MSA Registered Clubs, or any other person if we have to comply with a legal obligation.

We may also share your information with service providers, for example to print programmes, for delivery of our magazines or for supply of customised goods.

Our website

When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on-line entry and payment.

For more detail about how we use cookies please go to our Cookie Policy.

The club website might contain links to other websites such as on-line entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites.

Security for your information

Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information.

Your information may be transferred outside the European Economic Area (EEA). We are a UK based, but international club; that means sometimes your data may be used outside the EEA. However, we promise that we will always make sure your data is managed responsibly.

We might give your information to other companies based outside the EEA.  For example, like many companies, we may use cloud services from suppliers outside the EEA.

Where we transfer your information to companies outside the EEA, we will make sure it’s protected in a manner that is consistent with how your information will be protected by us. This can be done in a number of different ways for instance:

  • The country that we send the data to might be approved by the European Commission.
  • The recipient company might have signed up a contract obliging them to protect your information.
  • The recipient is located in the US and is a certified member of the EU-US Privacy Shield scheme.

In other circumstances the law may permit us to otherwise transfer your information outside the EEA. In all cases however, we will ensure that any transfer of your information is compliant with data protection law.

Your rights

  • You may ask us not to process your information for internal marketing purposes. Note we do not supply any information to third parties for marketing purposes.
  • You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
  • You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you.
  • You may make a complaint to the Information Commissioner (www.ico.org.uk).

This privacy notice was last updated on 24 May 2018, and we will communicate any changes to you.

26 May 18